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Instructions for Submission of Proposals for Posters,Oral Papers, Workshops and Panel Discussion


We are inviting proposals for posters, oral papers, workshops and panel discussion. We look forward to proposals that address any of the topics falling within the scope of the conference themes.

1) Instructions for Submission of a Proposal for Oral paper or Poster

We welcome the submission of both oral papers and posters. For both modes of presentation authors are invited to submit abstracts of no more than 400 words in English on original research for peer review. Abstracts should be sent via email to , on or before Aug 15, 2010. Those accepted will be presented as oral papers/posters at the conference. Abstract of the proposed poster should state clearly the purpose, methodology and expected conclusions of the work to be described in the final poster paper.

Abstracts will be reviewed and selected by the Scientific Committee for oral or poster presentations based on scientific merit and suitability. Authors may indicate preference for oral or poster presentation. However, the Scientific Committee will make the final decision as to how the abstract is to be presented. The Committee may require full poster/oral paper revision before final approval and reserve the right to reject any proposal that does not meet content or presentation expectations. Posters/oral papers accepted will be published in the Conference Abstract Book. Please read the below guidelines carefully prior to your abstract submission.

Poster and Oral Paper Submission Guidelines:
  1. An abstract should contain maximum of 4500 characters including spaces (approx. 750 words).
  2. Tables or/and pictures cannot be inserted in the proposal.
  3. Titles should not contain more than 15 words. No abbreviations are to be used in the titles.
  4. Proposal should address issues falling within the scope of the conference themes (please refer to the list of topics   HERE).
  5. Abstracts will be reviewed and selected by the Scientific Committee for oral or poster presentations. A preference for poster presentation may be indicated. However, the Scientific Committee will make the final decision as to how the abstract is to be presented. Abstract acceptance or rejection is based on the average mark awarded by the reviewers.
  6. Posters are particularly suitable for the presentation of complex data. Poster presentations carry the same status as oral presentations and will be subject to the same selection process by the Scientific Committee; i.e. by means of written abstracts. All abstract authors will be notified by e-mail on acceptance status.
  7. Abstracts of accepted posters and oral papers will be published in the Conference Abstract Book.
  8. Correction of abstracts and sending final abstract for publication should be done before the deadline of 30 January, 2011.
  9. Authors of Poster /Oral Papers are also invited to submit a full paper for consideration towards the conference proceedings as short paper. Submission deadline is on or before August 30. Short paper should follow conference writing format and should be about 2500-3500 words in length. Papers submitted for publication as short papers should not be under consideration for publication elsewhere.
  10. Final abstracts/short papers received after the above deadlines cannot be accepted and therefore will not be considered for the program or publication.
  11. It is considered understood that Authors of accepted papers have the financial resources to pay all personal expenses incurred including Conference registration, production of their presentation, travel and accommodation during the Conference.
  12. Confirmation of acceptance notification is required together with conference fee payment at a requested date to have the abstract published in the Conference Abstract book. Should the author not follow either of these, the organizers reserves the right not to include the author’s work in the Abstract Book.
Poster Format:
  • Format: A1 (84cm/60cm), vertical (portrait) orientation
  • Layout: Free layout
  • Poser should include: Poster’s Title, the authors’ Name, Organization, and Email address at the top left hand corner., and conference name/or acronym  at the top right hand corner (font: Arial, size: 48 or more, title style, i.e., first letter capitalized)
  • Font for text : Arial
Participants are expected to give their poster upon arrival at the conference to the registration desk’s people.
** If you are interested to design and print the poser through our graphic agent, we can help in that, just send an email to , indicated “poser design” at the subject of the email. Quality is guaranteed.

2) Instructions for Submission of a Proposal for a Workshop

Proposals from those who would like to facilitate a workshop for conference participants are welcome. Workshop abstracts will be listed in the Conference Abstract Book.

Interested individuals should submit an abstract of no more than 400 words on or before August 15. Abstract of the proposed workshop should state clearly the activity, purpose and expected outcomes of the workshop. In addition, the proposal should indicate the duration of the workshop (preferred duration is 2 hours) and if it requires a particular type of space.

The Scientific Committee will review all proposals for suitability. The decision of the Committee on whether to accept a submission is final.

3) Instructions for Submission of a Proposal for a Plenary Session/ Panel Discussion

Proposals from those who would like to facilitate a panel discussion are welcomed. The conference will set aside space for those who wish to pursue discussion of a particular topic or issue.

Interested individuals should submit an abstract of no more than 400 words, on or before August 15. Abstract of the proposed panel should state clearly the activity, purpose and expected outcomes of the panel. In addition, the proposal should indicate the duration of the panel discussion (preferred duration is 2 hours).

Proposed topics will be reviewed by the Scientific Committee . Authors may request their position papers to be subject to blind peer review, in this case position papers should be submitted no latter than August 30, 2010. Position papers peer reviewed and accepted for panels will be published in the Conference Proceedings as short papers. Short paper should follow conference writing format and should be about 2500-3500 words in length. Papers submitted for publication as short papers should not be under consideration for publication elsewhere. The decision of Scientific Committee on whether to accept a submission is final.

Notes:
 • Authors of oral papers and posters as well as workshop leaders and panel discussion members are responsible for meeting the costs of their registration, travel and accommodation.
• Proposals are to be submitted by email to Conference Secretariat at (). Submissions should be in PDF or MS Word format.